Online Job Application Privacy Policy

Tim Whistler Plumbing & Gas Fitting ("we," "us," or "the Company"), serving the Washington, D.C. and Virginia metropolitan area, is committed to protecting the privacy and security of our job applicants. This Privacy Policy outlines how we collect, use, and safeguard the personal information you submit through our online employment application.

By submitting your application, you acknowledge that you have read this policy and consent to the data practices described below.

1. Information We Collect

To evaluate your suitability for employment as a plumber, gas fitter, apprentice, or support staff member, we collect the following Personal Identifiable Information (PII) via our online form:

• Personal Identifiers: Name, current address, and telephone numbers (home, business, and mobile).
• Work Eligibility: Verification of your right to work in the United States and age verification (if under 18).
• Professional Qualifications: Licenses (e.g., Journeyman, Master Plumber, Master Gas Fitter), certifications, education history (High School/GED, Trade School), and special skills.
• Employment History: Previous employers, dates of employment, salary history/requirements, and reasons for leaving.
• Background Information: Information regarding felony convictions (evaluated in accordance with VA/DC laws) and ability to perform essential physical duties of the trade.
• References: Contact information for professional references.

2. How We Use Your Information

We use your data solely for recruitment purposes, including:

• Assessing your skills and qualifications for open positions.
• Verifying your driving record or licensure (where applicable to the role).
• Communicating with you to schedule interviews or request further information.
• Complying with federal and local laws in Virginia and the District of Columbia.

3. Data Transmission Notice (Email)

Please Note: When you submit this application form, your data is transmitted directly to our hiring management team via email.

• While we utilize standard security measures for our internal systems, email transmission over the internet is not completely secure.
• By submitting this form, you explicitly consent to the transmission of your personal data via email for the purpose of your application.

User Responsibility: You agree that your submission of personal information via this form is done at your own risk. You hereby release and hold harmless Tim Whistler Plumbing & Gas Fitting from any and all claims, demands, or causes of action arising out of or related to the security of the data transmitted through this online application form.

Data Transmission Risks: By submitting this application, you explicitly acknowledge and agree that the information you provide (including sensitive personal data) will be transmitted to Tim Whistler Plumbing & Gas Fitting ("the Company") via standard email protocols. You understand that email is not a fully encrypted or secure method of data transmission and may be subject to interception, loss, or alteration by third parties beyond the control of the Company.

4. Data Retention

• Hired Applicants: If you are hired, your application data will be transferred to your permanent employee file and retained for the duration of your employment plus the legally required period thereafter.
• Non-Hired Applicants: If you are not offered a position, we retain your application for 12 months to consider you for future openings. After this period, your data is securely deleted or destroyed.

5. Third-Party Disclosure

We do not sell or market your applicant data. We may share your information with:

• Background Check Providers: Only if a conditional offer of employment is made and with your explicit consent.
• Service Providers: Trusted vendors who assist us in operating our website and email systems.

6. Equal Employment Opportunity

Tim Whistler Plumbing & Gas Fitting is an Equal Opportunity Employer. We do not discriminate based on race, color, religion, sex, national origin, age, disability, or any other status protected by the laws of Virginia or the District of Columbia.

7. Contact Us

If you have questions regarding this privacy policy or how we handle applicant data, please contact us at:

Tim Whistler Plumbing & Gas Fitting

‍[Insert Street Address][City, State, Zip]

Email: [Insert Admin Email]

Phone: [Insert Phone Number]

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